Top 5 AI Productivity Tools: Free and Paid

As technology advances, there has been a development of some AI productivity tools developed to assist us with our daily activities. 

These AI productivity tools help us automate repetitive tasks,  unlocking valuable insights and lots more. 

 In this guide, we’ll explore the top 5 best AI productivity tools both free and paid that are available to professionals across industries. Whether you’re seeking to streamline project management, optimize communication, or enhance decision-making, 

What is an AI productivity tool?

An AI productivity tool is a software application or platform that leverages artificial intelligence (AI) technologies to enhance and streamline workflow processes, improve efficiency, and help users accomplish tasks more effectively. 

These tools often utilize machine learning algorithms, natural language processing, and automation capabilities to analyze data, make recommendations, automate repetitive tasks, and provide intelligent insights.

 Examples of AI productivity tools are virtual assistants, project management software, email management tools, transcription services, grammar checkers, and scheduling applications. These tools were built to optimise productivity by harnessing the power of AI to assist users in various aspects of their work and daily tasks.

Top 5 AI productivity tools free and paid 

1. Grammarly: 

It is an AI-powered writing assistant that helps improve grammar, punctuation, and style in your writing by scanning your write-ups and checking for grammatical errors. 

It is usually valuable, especially for people who do not know how to speak English or if you’re looking to improve your write-ups.

All you have to do is install the extension on your laptop or computer and if you’re using a smartphone you install the keyboard from the Play Store or App Store and set it as default.

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  • It gives you feedback on your write-ups
  • It helps to correct spelling and grammar.
  • It helps you to detect plagiarism in your write-ups.


  • Writing assistant
  • Generative AI


  • Free: Basic grammar and spelling checks.
  • Premium: $12 per month (annually), includes advanced checks and style suggestions.
  • Business: $15 per member per month (annually), offers style guide and snippets for teams.


 it is compatible with web browsers, Windows, macOS, iOS, and Android platforms

2. Zapier: 

Automates workflows by connecting different apps and services, saving time on repetitive tasks

3. Calendly:

Calendly is an AI-driven scheduling tool that helps you schedule meetings and appointments efficiently by syncing with your calendar. It helps you eliminate the stress of going back and forth to check your email.  Here’s a real case analysis: I once showed up late to an interview because I was busy with house chores and forgot about the time. 

Now imagine if I had Calendly I would have been notified about my interview. If you’re in my shoes worry not just download Calendly and never show up to any event you have. It can be integrated with Meet, zoom, calendar, Salesforce, LinkedIn etc. 


  • It helps you to keep track of time


  • Meeting scheduling
  • Integration 
  • Send your invitee email reminders and follow-ups, and get meeting notifications via text message
  • Create one-on-one events, meeting polls, and one-off meetings
  • Customise your booking link
  • Create group events
  • Create collective events
  • Create round-robin events
  • Create automated workflows
  • Customise notifications and reminders
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  • Free plan
  • Standard $10/seat/month
  • Teams $16/ seat/ month
  • Enterprise $15k/ year

4. is an AI meeting assistant that automatically transcribes meetings, interviews, and other audio recordings, making it easy to reference and search for specific information.

It helps in reducing tasks during meetings like taking notes, answering questions and lots more. 


  • It reduces tasks by transcribing and summarising meetings.
  • It can be integrated with meeting platforms like Zoom, and Google Meet.


  • AI meeting assistant
  • Meeting transcription
  • Live AI chat
  • Integration with other meeting platforms 


Basic: Free, includes 300 monthly transcription minutes, 30 minutes per conversation, and 3-lifetime audio/video file imports.

Pro: $16.99 per user per month, including 1200 monthly transcription minutes, 90 minutes per conversation, and 10 audio/video file imports per month.

Business: $35-$40 per user per month, offers 6000 monthly transcription minutes, 4 hours per conversation, and unlimited audio/video file imports.

Compatibility: Compatible with web browsers, iOS, and Android platforms

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5. Trello:

A project management tool that uses AI to help organise tasks, track progress, and collaborate with team members effectively just like Slack, discord etc. 

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Trello is built with some amazing features to help streamline your project management process. One of the features is the Kanban framework where you can organise tasks into cards and lists allowing you to have easy access to each project. 

It also has a feature called the Atlassian intelligence. This feature helps you to create content for your card description and comments. You can use it to generate content ideas, check spelling and grammar and improve the overall quality of your content. 


  • It has a high visual interface
  • It has customisable cards and boards for each of your projects.

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It is not suitable for complex projects


Customisable cards

List and cards

File sharing

Deadline tracking


  • Free: Basic features with limited boards.
  • Standard: $5 per user per month (annually), it comes with advanced checklists and custom fields.
  • Premium: $10 per user per month (annually), including timeline and dashboard views, plus automation.
  • Enterprise: Pricing varies (advanced security and control features for larger teams).

Compatibility: Compatible with web browsers, iOS, Android, macOS, and Windows platforms.


AI productivity tools were built to make life easier and reduce our daily tasks while we focus on more pressing needs. 

by utilising these AI productivity tools Whether it’s automating administrative tasks, improving communication, or enhancing project management, these AI productivity tools will help you in driving success and achieving optimal productivity. 

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